Care Home software for Occupancy Managers
Care homes fill quicker with smarter occupancy management. Watch your beds fill live from wherever you are.
enquiry conversion made easy.
Customers Love CoolCare
I’d highly recommend Coolcare to any care home provider looking to streamline administrative processes and save valuable time.
As the CEO of a small care home group, I’m always looking for ways to streamline our administrative processes and save valuable time. The interface is clean and intuitive, making it easy for staff to pick up. Some key areas where Coolcare has helped us include occupancy management, rostering and payroll. Their occupancy dashboard gives a real-time view of vacancies and enquiries in progress. The scheduling tool allows managers to easily create and adjust staff rotas and Coolcare’s payroll features integrate with accounts, saving hours each month. Resident records and finance ledgers are now fully digital too, reducing errors and paperwork. Staff are happier not having to juggle paper forms. Their UK-based support is responsive to any questions. Overall we’ve found the software incredibly useful to use while streamlining our operations. I’d highly recommend Coolcare to any care home provider looking to streamline administrative processes and save valuable time.
I love that I can use Coolcare on the go from anywhere.
Coolcare is very easy to use system which is great for staff and management. It makes Rotas easier to manage, along with holidays, sickness and other absences. The residents side of it is equally as easy to use and manage. I love that I can use Coolcare on the go from anywhere.
Kathleen SpencerKiln Lodge Care Home
CoolCare enquiry process has empowered the team
The automated step-by-step enquiry process has empowered the team to keep enquiries moving through the pipeline at an active pace, from inception to conversion, there is full visibility.
Keith MiltonCEO St Martin’s Care Group
I see all I need on my phone
I probably log into the dashboard 3-4 times a day to see what is happening in the group. I can instantly see if anyone is AWOL, see the current enquiry pipeline, rota vs budget etc etc, all from my phone.
Michael WhiteheadCEO Halcyon
Trusted by the UK’s leading operators
take the ‘Arghhh’
out of your admin.
Our care home software lets your staff get more done, with less effort.
Quickly fill your empty beds with no fuss. No more calls from Head Office to “check” latest figures. Just seamless enquiry tracking to increase occupancy , self-funder ratio and weekly fees, supported by live reporting to show you’re on track.
Read more about Occupancy Management>
- Enquiry Management
- Reports & Analysis
Time & Attendance
Manage staff hours efficiently. No more paper timesheets or hours of reconciliation. Just automated clock-ins, accurate shift adjustments and quick checks. Trust us: your team and bank account will thank you.
Read more about Time and Attendance>
- Staff Portal
Streamline your resident finances; everyone’s a winner! The team saves time and your invoicing is more accurate. With automated billing rules, speedy invoicing and analysis, you’ll have time to dedicate to business improvement.
Read more about Finance Management>
- Business Reports
Smarter staff management = better recruitment and retention. With less work for everyone, smart workforce processes mean improved outcomes, less cost and more time. It’s a no-brainer.
Read more about Workforce Management>
- Staff Management
- Recruitment Manager
- Agency Management
- Reports & Analysis
Care Home Administration
Take the “Aaargh” out of your admin. Say goodbye to reams of paper, endlessly clicking through spreadsheets and human errors of care home admin. Have your records saved digtally with smart features that are easily accesible across multiple care homes and teams.
Read More about easier Care Home Administration>
- Resident Records
- Virtual Notice Boards
CoolCare holds enquiry data in an easy-to-access format using charts and milestones to clearly illustrate how enquiries are progressing, also because it is online the enquiry manager need not be at the care home, one manager can cover multiple homes or even a whole group from any location.
It’s straightforward to set up and allows staff, residents and visitors to keep up to date with any exciting and vital news. You can add your company logo to give your VNB a personal and professional look and customise it to your preference. Information you can easily add includes: who’s in today, special events and occasions such as birthdays.
learn to love your admin.
We'd love to show you our easy-to-use software for care home operators. Arrange a free demo.