“Every Monday the team run a report to check that all occupied rooms are being billed correctly, the system flags up any rooms not being billed at standard fees, and allows front of house, managers and head office to address the issue.”
Care Home software for Finance Teams
Make accurate invoicing and payroll a speedy task. Reduction in errors, less admin and mispend, alongside increased revenue soon boosts the bottom line. (...and makes your working life more enjoyable)
learn to love your admin.
More Efficient Admin
Take the legwork out of invoicing and payroll with automated rules. Configure your settings once and CoolCare sorts it for you.
More automation means less manual changes. Any exceptions are easy to see and jump on with live reporting and dashboards.
Staffing mistakes are expensive and add up. CoolCare adjusts shifts to prevent overspend whilst agency ledgers easily reconcile spend.
CoolCare flags fee discrepancies and missing contracts. You’ll know you are charging correctly and not letting anyone have a free stay.
Complex finance arrangements are made simple with CoolCare.
With auto adjustments, pre-set break deductions and faster processes, running payroll takes no time.
“Payroll administration time was reduced from 23 hours per month (3 working days) to just 4 hours per month.”
agency cost control.
Agency ledgers show you how much of a bill you’re racking up and lets you take control of it.
“Absenteeism is now virtually non-existent and the home is making huge savings on agency costs. “
Customers Love Us
I’d highly recommend Coolcare to any care home provider looking to streamline administrative processes and save valuable time.
As the CEO of a small care home group, I’m always looking for ways to streamline our administrative processes and save valuable time. The interface is clean and intuitive, making it easy for staff to pick up. Some key areas where Coolcare has helped us include occupancy management, rostering and payroll. Their occupancy dashboard gives a real-time view of vacancies and enquiries in progress. The scheduling tool allows managers to easily create and adjust staff rotas and Coolcare’s payroll features integrate with accounts, saving hours each month. Resident records and finance ledgers are now fully digital too, reducing errors and paperwork. Staff are happier not having to juggle paper forms. Their UK-based support is responsive to any questions. Overall we’ve found the software incredibly useful to use while streamlining our operations. I’d highly recommend Coolcare to any care home provider looking to streamline administrative processes and save valuable time.
Kevin HumphyrsCEO Oakland Care
I love that I can use Coolcare on the go from anywhere.
Coolcare is very easy to use system which is great for staff and management. It makes Rotas easier to manage, along with holidays, sickness and other absences. The residents side of it is equally as easy to use and manage. I love that I can use Coolcare on the go from anywhere.
Kathleen SpencerKiln Lodge Care Home
CoolCare is already impacting the bottom line for the better
The speed at which the team has been able to adapt to the new system is already impacting the bottom line for the better, with the rota system paying its way within weeks of implementation. I was impressed with the ‘Snap-to-Shift’ functionality that automatically adjusted early and late clock-ins to the shift patterns.
Keith MiltonCEO St. Martin’s Care Group
Helpin the bottom line.
Another area where CoolCare has impacted the bottom line is the intelligent invoicing features. Every Monday the team run a report to check that all occupied rooms are being billed correctly, the system flags up any rooms not being billed at standard fees, and allows front of house, managers and head office to address the issue.
Michael WhiteheadCEO Halcyon
Payroll reduced to just 4 hours per month.
The difference that CoolCare has made in terms of payroll efficiencies is dramatic – payroll administration time was reduced from 23 hours per month (3 working days) to just 4 hours per month. In financial terms, the streamlining on admin time alone saves in excess of £300 per month, which has now been re-invested in other areas of the business.
Nikki CanbekFinancial Controller St Vincent’s Care Homes
Faster and more accurate.
Not only is the timesheet–authorisation and payroll process faster, the payroll data is also much more accurate.
Clare ShannManaging Director St Vincent’s Care Homes
Really easy system to use
We have been using Coolcare for over a year now, and have found it a really easy system to use. We use it for Residents and Staff payroll and it has been amazing. The sales support is really helpful with online chat and any issues that we have are sorted out promptly.
Amanda JacksonAdministrator, Lexicon Healthcare
Trusted by the UK’s leading operators
take the ‘Arghhh’
out of your admin.
Our care home software lets your staff get more done, with less effort.
Quickly fill your empty beds with no fuss. No more calls from Head Office to “check” latest figures. Just seamless enquiry tracking to increase occupancy , self-funder ratio and weekly fees, supported by live reporting to show you’re on track.
Read more about Occupancy Management>
- Enquiry Management
- Reports & Analysis
Time & Attendance
Manage staff hours efficiently. No more paper timesheets or hours of reconciliation. Just automated clock-ins, accurate shift adjustments and quick checks. Trust us: your team and bank account will thank you.
Read more about Time and Attendance>
- Staff Portal
Streamline your resident finances; everyone’s a winner! The team saves time and your invoicing is more accurate. With automated billing rules, speedy invoicing and analysis, you’ll have time to dedicate to business improvement.
Read more about Finance Management>
- Business Reports
Smarter staff management = better recruitment and retention. With less work for everyone, smart workforce processes mean improved outcomes, less cost and more time. It’s a no-brainer.
Read more about Workforce Management>
- Staff Management
- Recruitment Manager
- Agency Management
- Reports & Analysis
Care Home Administration
Take the “Aaargh” out of your admin. Say goodbye to reams of paper, endlessly clicking through spreadsheets and human errors of care home admin. Have your records saved digtally with smart features that are easily accesible across multiple care homes and teams.
Read More about easier Care Home Administration>
- Resident Records
- Virtual Notice Boards
learn to love your admin.
We'd love to show you our easy-to-use software for care home operators. Arrange a free demo.