Care Home software for Home Managers

Organise your teams better, quicker and smarter. Empower yourself to spend more time with residents.

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less admin = happier life.

Admin is a necessary part of care home operations. It’s a must-do but everyone is winning if you spend less time hauled up in the office. Get back on the floor with smarter admin tools.

quicker tasks.

CoolCare reduces admin tasks from days per month to hours – in some cases seconds! So much of what you need to do is automated.  CoolCare does anything it can for you so you just have to check it. Your attention is flagged to anything that needs you.

  • Automated Timesheets
  • Automated Invoicing
  • Maintenance Scheduling
  • Shift Cover Requests
  • Postcode Look-Ups
  • Dashboards
  • Enquiry To-Do Lists
  • Staff Holiday Requests
  • Advanced Rota Planning
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easier compliance.

Keep your staffing compliant with ease.  Dashboards show you any missing records, checks or training due soon.  CoolCare works out what you need to do so you don’t have to.

  • Supervision and Appraisals
  • DBS and Pin Checks
  • Visa Status
  • Training Due
  • Staff on Shift
  • Upcoming Maintenance
  • Budget Hours
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happier team.

A well-run workplace is a happier workplace.  With supervisions up to date and pay accurate, staff trust will increase.  Plus, you’ll have more time to coach and mentor them.

Staff morale and retention will soon be on the up as you empower them to manage their own working lives!

If you do need to recruit, CoolCare is on hand to help you identify and fill those gaps.

  • Higher Staff Retention
  • Recruitment Feature
  • Staff Messaging
  • Staff Login
  • Accurate Timesheets
  • Easy Holiday Management
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better communication.

CoolCare messages your staff directly – whether a custom message or an automated notification.   Messaging links directly to the rota so your staff comms and rota planning is seamless.

The Virtual Notice Board also displays key information about life in your home.  Residents, family and visitors can see what’s going on and plan their days accordingly.

  • Text Messaging
  • Staff Auto Notifications
  • Direct Rota Messaging
  • Virtual Notice Boards
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care home managers love coolcare.

With the old-fashioned system, you spent so much time faffing with data during a CQC or contracts inspection that you never felt you were doing the home justice. Now you just show how you manage it through the software and can present results properly in very little time. That means you can spend more time showing CQC the things you want them to see – it makes inspections so much easier!

Chris Bainsborough

Director Grosvenor Care

I have used similar apps before but CoolCare is much better. It does everything I need as a manager.

Adalbert Rugerza

Adalbert Rugerza, Home Manager

The customer support team are very helpful when you call them. They seem to be patient, they make sure that any problem or issue you may have is resolved or dealt with.

Adalbert Rugeruza

Home Manager

We have been using Coolcare for over a year now, and have found it a really easy system to use. We use it for Residents and Staff payroll and it has been amazing. The sales support is really helpful with online chat and any issues that we have are sorted out promptly.

Amanda Jackson

Administrator, Lexicon Healthcare

Trusted by the UK’s leading operators

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take the ‘Arghhh’
out of your admin.

Our care home software lets your staff get more done, with less effort.

Occupancy Management

Quickly fill your empty beds with no fuss. No more calls from Head Office to “check” latest figures. Just seamless enquiry tracking to increase occupancy , self-funder ratio and weekly fees, supported by live reporting to show you’re on track.

Read more about Occupancy Management>

  • Enquiry Management
  • Reports & Analysis
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Time & Attendance

Manage staff hours efficiently. No more paper timesheets or hours of reconciliation. Just automated clock-ins, accurate shift adjustments and quick checks. Trust us: your team and bank account will thank you.

Read more about Time and Attendance>

  • Rostering
  • Timesheets
  • Staff Portal
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Finance

Streamline your resident finances; everyone’s a winner! The team saves time and your invoicing is more accurate. With automated billing rules, speedy invoicing and analysis, you’ll have time to dedicate to business improvement.

Read more about Finance Management>

  • Invoicing
  • Ledgers
  • Business Reports
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Workforce Management

Smarter staff management = better recruitment and retention. With less work for everyone, smart workforce processes mean improved outcomes, less cost and more time. It’s a no-brainer.

Read more about Workforce Management>

  • Staff Management
  • Rostering
  • Recruitment Manager
  • Agency Management
  • Reports & Analysis
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Care Home Administration

Take the “Aaargh” out of your admin. Say goodbye to reams of paper, endlessly clicking through spreadsheets and human errors of care home admin. Have your records saved digtally with smart features that are easily accesible across multiple care homes and teams.

Read More about easier Care Home Administration>

  • Maintenance
  • Resident Records
  • Virtual Notice Boards
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Can CoolCare help my home managers in their day-to-day role?

Absolutely, having all your care home data in one easy-to-access but secure location will give help empower your staff. Save time/hours on payroll, invoicing and rota administration allows your team to focus on their people, staff and residents. You can access Coolcare on any device with the internet including your mobile device/phone.

How will CoolCare improve my care homes customer experience?

In so many ways – effective CRM means your prospective residents will feel cared for throughout their enquiry journey. Key information is captured and passed between teams so your enquirer doesn’t have to repeat themselves and you can tailor your approach to their needs. Moreover, you’ll be more organised, giving you more time to be proactive and increase your outreach, focusing on the enquiries that need your attention most. The CoolCare virtual notice board also creates a great first impression when your enquirer first walks through the door.

Case Studies

learn to love your admin.

We'd love to show you our easy-to-use software for care home operators. Arrange a free demo.