Care Home Management Software
make operating your care home easier, more efficient and more profitable.
Trusted by the UK's leading operators
“The software is very easy to use.”
We thought the team might be apprehensive of the move to digital. We took the time to explain to the reason we were introducing it and how it would benefit them all. By having a digital system, we’d be able to see who was letting the team down and nip it in the bud so that there was greater fairness and stability in the team. They understood that and quickly started using the electronic clocking-in. The administration and management team have found the software very easy to use.
“I see all I need on my phone”
I probably log into the dashboard 3-4 times a day to see what is happening in the group. I can instantly see if anyone is AWOL, see the current enquiry pipeline, rota vs budget etc etc, all from my phone.
“We’re saving tens of thousands.”
Snap-to-Shift means that we’re not paying staff for 15 minutes of unworked time at either end of their shift every day. Across 1,200 staff a year, it means that we’re saving tens of thousands. The savings that we make with CoolCare more than pays for its subscription many times over.
“Payroll reduced to just 4 hours per month. ”
The difference that CoolCare has made in terms of payroll efficiencies is dramatic – payroll administration time was reduced from 23 hours per month (3 working days) to just 4 hours per month. In financial terms, the streamlining on admin time alone saves in excess of £300 per month, which has now been re-invested in other areas of the business.
“Faster and more accurate.”
Not only is the timesheet–authorisation and payroll process faster, the payroll data is also much more accurate.
“It does everything I need as a manager.”
I have used similar apps before but CoolCare is much better. It does everything I need as a manager.
£30-50kaverage annual savings per home*
60+ Daystime saving per care home annually*
62%higher fees on average*
take the ‘Arghhh’
out of your admin.
Our care home software lets your staff get more done, with less effort.
Quickly fill your empty beds with no fuss. No more calls from Head Office to “check” latest figures. Just seamless enquiry tracking to increase occupancy , self-funder ratio and weekly fees, supported by live reporting to show you’re on track.
Read more about Occupancy Management>
- Enquiry Management
- Reports & Analysis
Time & Attendance
Manage staff hours efficiently. No more paper timesheets or hours of reconciliation. Just automated clock-ins, accurate shift adjustments and quick checks. Trust us: your team and bank account will thank you.
Read more about Time and Attendance>
- Staff Portal
Streamline your resident finances; everyone’s a winner! The team saves time and your invoicing is more accurate. With automated billing rules, speedy invoicing and analysis, you’ll have time to dedicate to business improvement.
Read more about Finance Management>
- Business Reports
Smarter staff management = better recruitment and retention. With less work for everyone, smart workforce processes mean improved outcomes, less cost and more time. It’s a no-brainer.
Read more about Workforce Management>
- Staff Management
- Recruitment Manager
- Agency Management
- Reports & Analysis
Care Home Administration
Take the “Aaargh” out of your admin. Say goodbye to reams of paper, endlessly clicking through spreadsheets and human errors of care home admin. Have your records saved digtally with smart features that are easily accesible across multiple care homes and teams.
Read More about easier Care Home Administration>
- Resident Records
- Virtual Notice Boards
learn to love your admin.
We'd love to show you our easy-to-use software for care home operators. Arrange a free demo.