Care Home software for HR teams
Boost retention and compliance with smart workforce management. Take the time you need to improve employee experience.
smarter staff management.
Customers Love CoolCare
Delve in to how CoolCare does its magic.
I love that I can use Coolcare on the go from anywhere.
Coolcare is very easy to use system which is great for staff and management. It makes Rotas easier to manage, along with holidays, sickness and other absences. The residents side of it is equally as easy to use and manage. I love that I can use Coolcare on the go from anywhere.
Time spent on processing payroll has more than halved.
We decided to go with Coolcare V4 after using a manual process for the payroll. It turned out be a great decision, as we have found our time spent on processing payroll has more than halved. Most importantly the software is very user friendly, the training is comprehensive and if you have any issues then the support team are great at answering any queries/questions. Entering the rotas is quick and easy. Overall we have been very happy with coolcare4 and would highly recommend it for those looking to move away from a manual system or even though wishing to upgrade there current software.
Bejul ShahBejul Shah, Caring Group
Now we have breathing space to help and support team members
Without CoolCare, we’d have just never got around to sorting the high absenteeism and the problems would have persisted, now we have breathing space to help and support team members who need it and we can build and retain strong teams.
Chris BainsboroughDirector Grosvenor Care
CoolCare is already impacting the bottom line for the better
The speed at which the team has been able to adapt to the new system is already impacting the bottom line for the better, with the rota system paying its way within weeks of implementation. I was impressed with the ‘Snap-to-Shift’ functionality that automatically adjusted early and late clock-ins to the shift patterns.
Keith MiltonCEO St. Martin’s Care Group
Very easy to see, very transparent.
It’s very easy to see, very transparent. Bearing in mind our staffing model is robust and well thought out, we always want to know why a manager is deviating from the agreed plan and if there is anything we can do to support them.
Michael WhiteheadCEO Halcyon
I see all I need on my phone
I probably log into the dashboard 3-4 times a day to see what is happening in the group. I can instantly see if anyone is AWOL, see the current enquiry pipeline, rota vs budget etc etc, all from my phone.
Michael WhiteheadCEO Halcyon
We’re saving tens of thousands.
Snap-to-Shift means that we’re not paying staff for 15 minutes of unworked time at either end of their shift every day. Across 1,200 staff a year, it means that we’re saving tens of thousands. The savings that we make with CoolCare more than pays for its subscription many times over.
Stacey LinnManaging Director Ideal Carehomes
Payroll reduced to just 4 hours per month.
The difference that CoolCare has made in terms of payroll efficiencies is dramatic – payroll administration time was reduced from 23 hours per month (3 working days) to just 4 hours per month. In financial terms, the streamlining on admin time alone saves in excess of £300 per month, which has now been re-invested in other areas of the business.
Nikki CanbekFinancial Controller St Vincent’s Care Homes
Faster and more accurate.
Not only is the timesheet–authorisation and payroll process faster, the payroll data is also much more accurate.
Clare ShannManaging Director St Vincent’s Care Homes
Really easy system to use
We have been using Coolcare for over a year now, and have found it a really easy system to use. We use it for Residents and Staff payroll and it has been amazing. The sales support is really helpful with online chat and any issues that we have are sorted out promptly.
Amanda JacksonAdministrator, Lexicon Healthcare
Trusted by the UK’s leading operators
take the ‘Arghhh’
out of your admin.
Our care home software lets your staff get more done, with less effort.
Quickly fill your empty beds with no fuss. No more calls from Head Office to “check” latest figures. Just seamless enquiry tracking to increase occupancy , self-funder ratio and weekly fees, supported by live reporting to show you’re on track.
Read more about Occupancy Management>
- Enquiry Management
- Reports & Analysis
Time & Attendance
Manage staff hours efficiently. No more paper timesheets or hours of reconciliation. Just automated clock-ins, accurate shift adjustments and quick checks. Trust us: your team and bank account will thank you.
Read more about Time and Attendance>
- Staff Portal
Streamline your resident finances; everyone’s a winner! The team saves time and your invoicing is more accurate. With automated billing rules, speedy invoicing and analysis, you’ll have time to dedicate to business improvement.
Read more about Finance Management>
- Business Reports
Smarter staff management = better recruitment and retention. With less work for everyone, smart workforce processes mean improved outcomes, less cost and more time. It’s a no-brainer.
Read more about Workforce Management>
- Staff Management
- Recruitment Manager
- Agency Management
- Reports & Analysis
Care Home Administration
Take the “Aaargh” out of your admin. Say goodbye to reams of paper, endlessly clicking through spreadsheets and human errors of care home admin. Have your records saved digtally with smart features that are easily accesible across multiple care homes and teams.
Read More about easier Care Home Administration>
- Resident Records
- Virtual Notice Boards
learn to love your admin.
We'd love to show you our easy-to-use software for care home operators. Arrange a free demo.