invoicing system | simplifying processes with coolcare.

Are you interested in improving your invoicing processes?

A time-consuming and technically skilled task, invoicing can take up valuable leadership time that could be better spent on operational and care delivery needs.

Keep reading to discover how our CoolCare home administration software can help:

invoicing system | reducing human error.

When manually creating invoices and managing finances, there’s always a risk of human error. This will inevitably require reprocessing and additional manual adjustments that could result in delays to cash flows and damage credibility.

At CoolCare, our invoicing system automates your processes, allowing for fewer manual changes and inputs. To help reduce human error further, our admin software makes exceptions easy to see, thanks to our innovative flagging functionality and missing data reporting. 

Invoicing system - human error

invoicing system | saving time.

Like many care home processes, invoicing and financing can be time-consuming, leaving you less time to spend on the operation of your care home.

To help minimise the time taken to process finances, our invoicing system is simple to use and takes just three clicks to process a month’s invoices. 

As a result, our CoolCare customers are saving an average of 2.5 hours per week on their invoicing, giving them more time to provide high-quality care to residents.*

Invoicing system - saving time

invoicing system | less admin.

Admin in care homes can often be complicated to manage. 

The administrative tasks, related to your finances and invoices in particular, can be overwhelming and may create a stressful work environment.

By using our CoolCare invoicing system, you can reduce the amount of admin within your care home. CoolCare is an online system, meaning the invoicing can be accessed by an authorised user online from any location. Invoices can be run centrally for each home, such as at the head office or shared admin teams.

To help eliminate any stress, our software takes the manual work out of invoicing and payroll with the use of automated rules. With this, you can configure your settings and let us take care of the rest.

Admin tasks

boosting revenue.

When running a business, boosting revenue is always a good sign. But, finding a consistent way to do this can be difficult — especially when there are so many other things to focus on, such as ensuring your residents are well cared for.

To make this easier for you, our system flags any fee discrepancies or missing contracts. With the help of our admin software, you can be sure that you’re charging correctly, resulting in a stable revenue boost.

Boosting revenue

For more information on what we offer at CoolCare, please take a look at our website or contact a member of our team.

Alternatively, why not read our previous blog to discover how to improve your staff management?

*Based on the average performance of CoolCare customers. Individual results will vary depending on context and usage and are therefore not guaranteed.


coolcare celebrates saving providers days of admin time every month throughout 2022.
management support | the benefits of implementing our workforce management software.
  • 6th February 2023
  • CoolCare
  • Blog

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