Care Home Management Software

make operating your care home easier, more efficient and more profitable.

Arrange a free demo

Trusted by the UK's leading operators

care admin made easy…

Make care home administration simple. Higher staff confidence thanks to intuitive design increases the impact of digital adoption. CoolCare’s user-friendliness is legendary.

easy to use software

Care Home Manager

“Absolutely so self explanatory and staff have taken to it really well.”

Care Home Manager

“They are very responsive.”

The “here to help” team are extremely helpful and provide much reassurance, advice and offer explanations when difficulties do crop up. They are very responsive.

Home Manager

“Going paperless is a real time saver”

Chris Bainsborough

, Director Grosvenor Care

“The software is very easy to use.”

We thought the team might be apprehensive of the move to digital. We took the time to explain to the reason we were introducing it and how it would benefit them all. By having a digital system, we’d be able to see who was letting the team down and nip it in the bud so that there was greater fairness and stability in the team. They understood that and quickly started using the electronic clocking-in. The administration and management team have found the software very easy to use.

Michael Whitehead

, CEO Halcyon

“I see all I need on my phone”

I probably log into the dashboard 3-4 times a day to see what is happening in the group. I can instantly see if anyone is AWOL, see the current enquiry pipeline, rota vs budget etc etc, all from my phone.

Stacey Linn

, Managing Director Ideal Carehomes

“We’re saving tens of thousands.”

Snap-to-Shift means that we’re not paying staff for 15 minutes of unworked time at either end of their shift every day. Across 1,200 staff a year, it means that we’re saving tens of thousands. The savings that we make with CoolCare more than pays for its subscription many times over.

Nikki Canbek

, Financial Controller St Vincent’s Care Homes

“Payroll reduced to just 4 hours per month. ”

The difference that CoolCare has made in terms of payroll efficiencies is dramatic – payroll administration time was reduced from 23 hours per month (3 working days) to just 4 hours per month. In financial terms, the streamlining on admin time alone saves in excess of £300 per month, which has now been re-invested in other areas of the business.

Clare Shann

, Managing Director St Vincent’s Care Homes

“Faster and more accurate.”

Not only is the timesheet–authorisation and payroll process faster, the payroll data is also much more accurate.

Adalbert Rugerza

, Adalbert Rugerza, Home Manager

“It does everything I need as a manager.”

I have used similar apps before but CoolCare is much better. It does everything I need as a manager.

£30-50k

average annual savings per home*

60+ Days

time saving per care home annually*

62%

higher fees on average*

it saves you time.

Time = money. That’s true in care homes too. All the time savings CoolCare creates means your team will have more time for business improvement. CoolCare does the processing so you don’t have to.

increased time efficiency

and boosts your profits!

Earn more with less effort. CoolCare customers are smart: that’s what they do.

boost profits with coolcare

take the ‘Arghhh’
out of your admin.

Our care home software lets your staff get more done, with less effort.

Occupancy Management

Quickly fill your empty beds with no fuss. No more calls from Head Office to “check” latest figures. Just seamless enquiry tracking to increase occupancy , self-funder ratio and weekly fees, supported by live reporting to show you’re on track.

Time & Attendance

Manage staff hours efficiently. No more paper timesheets or hours of reconciliation. Just automated clock-ins, accurate shift adjustments and quick checks. Trust us: your team and bank account will thank you.

Finance

Streamline your resident finances; everyone’s a winner! The team saves time and your invoicing is more accurate. With automated billing rules, speedy invoicing and analysis, you’ll have time to dedicate to business improvement.

Workforce Management

Smarter staff management = better recruitment and retention. With less work for everyone, smart workforce processes mean improved outcomes, less cost and more time. It’s a no-brainer.

Care Home Administration

Take the “Aaargh” out of your admin. Say goodbye to reams of paper, endlessly clicking through spreadsheets and human errors of care home admin. Have your records saved digtally with smart features that are easily accesible across multiple care homes and teams.

Read More about easier Care Home Administration>

Maintenance
Resident Records
Virtual Notice Boards

learn to love your admin.

We'd love to show you our easy-to-use software for care home operators. Arrange a free demo.

Care Home Management Software

care admin made easy…

“Absolutely so self explanatory and staff have taken to it really well.”

“They are very responsive.”

“Going paperless is a real time saver”

“The software is very easy to use.”

“I see all I need on my phone”

“We’re saving tens of thousands.”

“Payroll reduced to just 4 hours per month. ”

“Faster and more accurate.”

“It does everything I need as a manager.”

£30-50k

60+ Days

62%

it saves you time.

and boosts your profits!

take the ‘Arghhh’
out of your admin.

Occupancy Management

Time & Attendance

Finance

Workforce Management

Care Home Administration

learn to love your admin.

Call us on 0113 385 3853

Benefits

Use Cases

Features

About

Information

Care Home Management Software

care admin made easy…

“Absolutely so self explanatory and staff have taken to it really well.”

“They are very responsive.”

“Going paperless is a real time saver”

“The software is very easy to use.”

“I see all I need on my phone”

“We’re saving tens of thousands.”

“Payroll reduced to just 4 hours per month. ”

“Faster and more accurate.”

“It does everything I need as a manager.”

£30-50k

60+ Days

62%

it saves you time.

and boosts your profits!

take the ‘Arghhh’ out of your admin.

Occupancy Management

Time & Attendance

Finance

Workforce Management

Care Home Administration

learn to love your admin.

Benefits

Use Cases

Features

About

Information

take the ‘Arghhh’
out of your admin.